![]() If none of the above is true, then I may be better off turning the meeting down. The meeting might be important, but how much value would I be able to bring to it? Is there anything I can add to the discussion that nobody else can? Can I bring a unique perspective to the meeting? Do I have key information that others would need to know? There are far too many wasteful and irrelevant meetings polluting the office, and an agenda will help identify a frivolous meeting right away. There’s a reason “could’ve been an email” is such a popular phrase in the business world-because it’s true. ![]() Face it, not all meetings are created equal. If I receive an agenda prior to the meeting, I would be able to tell: I’m grateful at being included, but at that point I don’t know if I’m going to be getting or giving any value. I sometimes get thrown into meetings without a clear agenda because someone thinks my team needs to be made aware of certain updates. You want to know why meeting agendas are important? Let me put it like this: I wish I could automatically decline business meetings that don’t have an agenda.Īpart from the obvious reason of “it tells you what the meeting is going to be about,” meeting agendas are important in a few ways: Agendas indicate value Sign up for free trial Chat with Sales See pricing Powerpoint presentation slide displayed at the start of a session Meeting agendas can be presented and used in different ways:Īttached to a meeting invite (usually sent via email or through an app like Google Calendar or Microsoft Outlook) ![]() What is a meeting agenda?Ī meeting agenda is a list of topics that are going to be discussed in that session. We’ll even throw in a dozen meeting agenda templates for good measure (trust me, they’re very useful). In this post, we’ll discuss the basics of a meeting agenda, why they’re so vital to modern work, and how to up your game when it comes to making and using agendas. And throughout them all there is one simple truth: I’ve scheduled live and online events, client meetings, team standups, 1:1 meetings, and a whole bunch more. I’ve attended and scheduled hundreds of meetings: internal and external. The conversation topics twist and turn and, even if you do find some of it interesting, you’ll eventually question why you’re even there in the first place. ![]() You have no idea where the meeting will lead-or even when it’s supposed to end. You may want to search for "conference schedule" rather than "agenda" if you are looking for something like this.But you know what makes it feel even longer? Attending meetings that don’t have an agenda.īeing in a meeting without an agenda is like walking a trail without a map. Conference Agenda with Tracks - When you have a large conference, then you may want to divide the sessions into different tracks based on topics.PTA Committee Meeting Agenda Template - You can use this as a guide for running your school PTA meetings.All Day Conference or Workshop Meeting Agenda - Communicates times and places for meetings or workshops, including times, topics, who is presenting.Team Meeting Agenda - This agenda includes a list of topics and a list of presenters and the allotted times for each presentation.Community Meeting Agenda Template - A simple agenda useful for non-profit organizations, clubs, and other groups that need a fairly formal meeting structure.Formal and Informal Meeting Agendas - A formal agenda may follow the Robert's Rules of Order, while an informal agenda is just a useful way to list topics and presenters.Below are some examples of types of agendas you may find this way: You can find even more by opening up Word and going to File > New and searching for "agenda" in the search field. The Microsoft Office® template gallery has a small collection of Agendas that can be downloaded for free. Assign someone to update the action item list in real-time during your meetings. Maintain a list of action items separate from your agendas and minutes, so you have a single place everyone can go to view their action items. ![]() Add notes/ minutes directly to the file so everyone can review. Place the agenda in a place where everyone has access and can review and contribute.Spend more time on solving problems and creating plans instead of just status updates that could be given by email or other more efficient methods. For example, “We'd like to recognize Sarah and those that worked with her on project X for the amazing progress they've made." Be careful to recognize team efforts and not just individuals, because recognition given to a single person for a team effort can quickly cause resentment among those who did not get recognized. Make sure you identify what you hope to accomplish.Send the agenda out prior to the meeting.Hold team meetings at the same time and place each week. ![]()
0 Comments
Leave a Reply. |